About Favorite Document Notifications

You can choose to receive email notifications when specific updates occur on your favorite documents. When you collaborate with a large team in Vault, it can be difficult to stay informed of changes to documents. By choosing to receive notifications when updates occur on your favorite documents, you’ll find it easy to stay current.

To receive these notifications, edit your user profile and select either Every Occurrence or Summary next to Favorite Documents. You will still receive notifications within Vault even if neither option is selected under Email Preferences for this notification type. Vault never sends you notifications about your own actions on your favorite documents.

Notification Options

If you select Favorite Documents from your user profile, Vault sends you notifications for specific updates on your favorite documents. If you have access to multiple Vaults in the same domain, the notifications apply to all of those Vaults.

Event Condition / Action
Annotations
  • New area, text, or line annotation
  • New link annotation
  • New anchor
  • New reply
  • Annotations Imported
Document Comments
  • New comment
  • New reply
Document State Change Document enters a New State
Document Versions
  • New version created
  • New version uploaded
  • New version checked in
  • New draft created
Document Renditions

New rendition:

  • Manual Upload
  • Document re-rendered
Document Attachments
  • New attachment
  • New version of existing attachment
Content Added to Placeholder
  • Content added: upload file
  • Crosslink added

You must be in a document role that grants the View Document permission in order to receive notifications for that document.

For example, Gladys marked a document as a favorite when it was in Approved state and she had access to it. When that document moved to Draft state, her role no longer allowed her to access it, so she does not receive notifications about updates to the document.