**Source URL:** https://regulatoryone.veevavault.help/en/gr/492748/index.md

# Populating Registration Fields (Registration & Dossier Management)

<a href="/en/gr/71498/">Registration & Dossier Management</a> allows you to automatically populate certain fields on _Registrations_, including _Registration Objectives_, with values propagated from related _Registration Items_ based on Admin-defined mappings. This allows you to quickly update _Registration_ records with the appropriate data with details you've already defined on relevant _Registration Items_.

Depending on your <a href="/en/gr/492747/">Admin's configuration</a>, object, field, and section labels may appear differently than the labels mentioned in this article.

## How Vault Populates Registrations & Registration Objectives {#about}

When configured by your Admin, Registration & Dossier Management includes the _Populate Registration Record_ action on the _Registration_ object that lets you automatically populate certain fields on a _Registration_ based on Admin-defined field mappings. When you run the _Populate Registration Record_ action, Vault identifies all active _Registration Items_ related to that record. For parent _Registrations_, this includes _Registration Items_ related to all active _Registration Objectives_ that are children of that _Registration_ parent record. Vault then populates and updates fields on the _Registration_ with values from the related _Registration Items_ based on Admin-defined mappings:

<table>
  <tr>
    <th><strong>If the field value on all active related <em>Registration Items</em> is…</strong></th>
    <th><strong>The mapped field on the target <em>Registration</em> is…</strong></th>
  </tr>
  <tr>
    <td>The same</td>
    <td>Populated with the same value on the related <em>Registration Items</em></td>
  </tr>
  <tr>
    <td>Not the same</td>
    <td>Cleared</td>
  </tr>
  <tr>
    <td>Blank</td>
    <td>Cleared</td>
  </tr>
</table>

<div class="note-border alert-info">
  <div class="alert alert-info" role="alert">
    <div><i class="far fa-info-circle"></i></div>
    <div class="alert-text">
      <p><strong>Note</strong>: Depending on your Admin’s configuration, Vault may clear certain mapped fields on the <em>Registration</em> even if the field is populated with the same value on all related <em>Registration Items</em>.</p>
    </div>
  </div>
</div>



## How to Populate a Registration or Registration Objective {#how-to}

To populate a _Registration_ with values from related _Registration Items_, navigate to the appropriate record and select **Populate Registration Record** from the **All Actions** menu.
If you don't see the _Populate Registration Record_ option in the **All Actions** menu, the action may be part of an entry action. See [Automatic Registration Population][3] for more details.

### Automatic Registration Population {#auto}

Depending on your Admin's configuration, Vault may automatically populate a _Registration_ with values from related _Registration Items_ when the record enters a specific lifecycle state rather than, or in addition to, the action being available to you in the **All Actions** menu.
Change the state of the record from the **Workflow Actions** menu to trigger the action.

### Bulk Populating Registrations {#auto-bulk}

To populate multiple _Registrations_ with values from the _Registration Items_ related to each record, <a href="/en/gr/33725/#recordstates">bulk update the lifecycle state</a> of the relevant records to trigger the action for all selected records.

The _Populate Registration Record_ action will fail if you attempt to bulk populate more than 10,000 records.

## Notifications

When Vault finishes populating _Registrations_, you'll receive an email and a Vault notification. The notification lets you know if the generation was successful or if there were any errors. The notification will also let you know which fields were populated and which fields were cleared (reset to blank).

[1]: #about
[2]: #how-to
[3]: #auto
[4]: #auto-bulk